Many organizations are now wondering whether their information is secure due to recent data breaches. With the right security features in a virtual data room it is possible to safeguard confidential business documents from being viewed by anyone else.
In the past, businesses would share sensitive documents in physical rooms with a select group of parties. Nowadays due diligence is conducted online in virtual rooms built on secure cloud platforms. Virtual rooms are essential to the successful conclusion of complex strategic transactions.
If your business is going through M&A or restructuring, bankruptcy, or capital raising, it’s crucial that you have the right tools to effectively and securely transfer sensitive documents. The best virtual data rooms offer robust collaboration tools, remote access retrieval and secure data protection that is unbreakable. These include Chinese walls, automatic indexing, watermarking and Q&A workflows. Top virtual data rooms ensure compliance with international standards like GDPR, CCPA and SOX through auditing and protocol reporting.
Secure document viewing options like fence views, view-only modes, and access restrictions are essential to ensure that confidential information is kept out of the unwanted hands. Also, ensure that the encryption software encrypts both data in transit and data in the rest of the data.
A reliable and secure data room solution will allow you to download documents in PDF format to be viewed offline. This is a typical feature since some users wish to print copies tailor data room services to meet your business requirements of their documents so that they can read them when not connected to the Internet. However, if you allow this feature to be enabled in your VDR then any protection that was applied to the original document is immediately removed, leaving an unprotected PDF.