A virtual data room is a safe method to share sensitive information, such as research results in conjunction with patented technology as well as other business data. Contrary to the standard file sharing tools, the most effective virtual data rooms offer viewer verification and security features that prevent confidential documents from being stolen by a third party.
To ensure maximum protection of documents For optimal document security, a number of VDR providers provide a range of security settings that can be set at the individual document or folder level. Certain VDR providers permit you to set up granular permissions on specific types of files, while others provide pre-designed templates for folder structure that can be customized to meet your specific needs.
A reputable VDR also includes redaction tools, which allow you to reliably remove sensitive information from multiple instances or even individual instances within the document. This will not only save time, but also eliminate the possibility of a single unnoticed incident having a significant impact on the outcome of the project or deal that is at stake.
VDRs can also be used to monitor and analyze user activities by using a range of reports accessible to administrators for review. For instance, you can find out who has viewed what documents and how frequently.
A quality VDR can provide mobile access on desktops and mobile devices. This is important when working with teams distributed across the globe since it allows them to remain productive and connected when on the move.